SAP Business One

Purchasing - Accounts Payable

Purchase order - SAP Business One lets users order materials or services from vendors. These orders update the available quantity of the ordered items and inform the warehouse manager of the expected delivery date. Users can split a single purchase order into multiple parts when, for example, items need to be shipped to multiple warehouses. The split or revisions are required so that different packing slips and delivery notes can be created for each shipment. Each line item within a purchase order or an account payable voucher can be shipped to, or specified as, a different warehouse location.

Goods receipt purchase order - This function allows users to receive a delivery at one warehouse or allocate deliveries to multiple warehouses. Goods receipts may be linked to a purchase order, and users can change the purchase order quantity versus the actual received quantity.

Goods returns - Vendor returns for repair or without credit can be handled using the goods returns document.

Accounts payable invoice - When processing vendor invoices, SAP Business One also creates a journal entry. Users can use this information to process subsequent payments to the vendor.

Accounts payable credit memo - Through this function, the solution lets users issue a credit memo to the vendor for returned merchandise. The required data can easily be imported from the original invoice, as it is with any other sales and purchasing document.

Landed costs - SAP Business One enables users to calculate the purchase price of imported merchandise. They can allocate the various landed cost elements (such as freight, insurance, and customs duties) to the FOB costs of each item, updating its actual warehouse value.

Document drafts - This feature allows printing, editing, and management of all purchasing documents that have been saved as drafts.

Document printing - This function helps users print all sales and purchasing documents. Users can select by period, document number, or document type.